You are invited to participate in the 23rd biennial conference of the Asian Studies Association of Australia (ASAA), as a sponsor and/or exhibitor.  The conference is the largest gathering of experts working on Asia in the southern hemisphere and 2020 will be no exception.  We anticipate between 500-800 delegates are will attend this exciting conference.

The conference will give us the opportunity to explore and discuss the many factors that contribute to the overall Asian Studies success. There will be an exciting program of speakers, panels, social activities and lots of networking opportunities. Delegates will be able to share successful strategies, engage with key stakeholders and develop important partnerships..

We are offering a limited number of Conference sponsorship and exhibition opportunities designed to deliver maximum exposure for the sponsor throughout the promotion of the Conference, and at the Conference itself.  Some of the sponsorship benefits will be:

  • publicity and professional association with the Conference;
  • target marketing;
  • distribution of agency/organisation/company profile and services; and
  • strengthening your corporate image within the area of Asian studies

If your agency/organisation/company would like to participate in this year’s Conference as a sponsor, please email anna@conferencedesign.com.au with your organisation background and preferred sponsorship level to apply.

Sponsorship levels and terms and conditions are detailed below. These packages can be tailored to meet individual sponsorship requirements so please feel free to discuss your sponsorship priorities with us.

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the conference.

Please contact Anna Patterson at Conference Design Pty Ltd to discuss sponsorship and exhibition opportunities.

Please click on the packages below to see the inclusions.

All costs are in Australian Dollars and include GST.

Sponsorship of any ASAA activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to approval of the ASAA 2020 Conference Committee.

Sponsorship Opportunities

Benefits to Sponsor

  • Recognition as a Gold Sponsor on all printed Conference documents, including the conference Pocket Program.
  • Four (4) full registrations including the Cocktail Reception and the Conference Dinner
  • One (1) display table in the catering area
  • Opportunity for a senior member of your agency/organisation/company to chair or open one of the Conference sessions
  • One (1) Advert Slide included among the plenary session holding slides for the duration of the conference (sponsor to provide slide advert)
  • One (1) full page colour advert in the program handbook (sponsor to provide artwork)
  • Logo in the Pocket Program
  • Logo displayed on a joint sponsor slide in the plenary room
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • One (1) pull-up banner displayed in the session room for the duration of the meeting

Enhance your display with a barista serving complimentary coffee and hot chocolates for the duration of the meeting.  The best way to achieve a captive audience is to tempt them with caffeine at a conference!

Only 4 coffee carts sponsorships available.

Benefits to Sponsor

  • Recognition as a Coffee Cart Sponsor on all printed Conference documents, including the conference Pocket Program.
  • Two (2) full registrations including the Cocktail Reception and the Conference Dinner
  • One (1) display table in the catering area adjoining a coffee cart and barista
  • One (1) coffee cart with barista adjoining your display that you can brand with pull up banners, branded apronos etc.
  • Logo in the Pocket Program
  • Logo displayed on a joint sponsor slide in the plenary room
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website

Benefits to Sponsor

  • Recognition as a Silver Sponsor on all printed Conference documents, including the Conference program.
  • Two (2) full registrations including the Cocktail Reception and the Conference Dinner
  • One (1) display table in the catering area
  • Opportunity for a senior member of your agency/organisation/company to chair or open one of the Conference sessions
  • One (1) half page colour advert in the program handbook (sponsor to provide artwork)
  • Logo in the Pocket Program
  • Logo displayed on a joint sponsor slide in the plenary room
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • One (1) pull-up banner displayed in the session room for the duration of the meeting

Benefits to Sponsor

  • Recognition as a Bronze Sponsor on all printed Conference documents, including the Conference program.
  • One (1) full registrations including the Cocktail Reception and the Conference Dinner
  • Logo in the Pocket Program
  • Logo displayed on a joint sponsor slide in the plenary room
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website

*This opportunity is subject to the Approval of the speaker and the committee.

Benefits to Sponsor

  • Logo & hyperlink displayed with the speaker on the meeting website
  • Logo displayed with the speaker’s session on the on-line program
  • Verbal acknowledgement as Keynote Speaker Sponsor at the commencement of the relevant session.
  • Logo printed with the speaker’s session in the pocket program.
  • Logo & hyperlink displayed with the speaker’s session in the meeting App
  • Logo, hyperlink and 200 word profile on the meeting website
  • Logo, hyperlink and 200 word profile on the meeting App
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • One (1) pull-up banner in the room during the speaker’s session

The displays will be located in the delegate catering area for the duration of the conference (3 days).

Benefits to Sponsor

  • Includes one (1) full registration, including daily catering and cocktail function (additional staff $330 each)
  • Trestle table and 2 chairs
  • Logo & hyperlink on the meeting website
  • 50-word profile on the meeting website
  • Listed in the Pocket Program exhibitor list
  • Copy of delegate list (no contact details) provided one week prior to the conference

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are listed in Australian Dollars. As the conference is being hosted in South Africa the costs do not include Australian GST.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

ABOUT THE ASSOCIATION

The Asian Studies Association of Australia (ASAA) is the peak body of university experts and educators on Asia in Australia. Established in 1976, we promote and support the study of Asia in Australian universities and knowledge of Asia among the broader community. Our membership is drawn mainly from academics and students, but also includes industry and government Asia experts. We take a strong interest in promoting knowledge about Asia in schools and in contributing to state and Commonwealth government policies related to Asia. We provide informed comment on Asia to a broad public through our bulletin, Asian Currents, and specialist research articles in our journal, Asian Studies Review. Four book series published under our auspices cover Southeast Asia, South Asia, East Asia and Women in Asia.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.

Photo Credits: Visit Victoria

© 2019 Conference Design Pty Ltd